When applying please submit a cover letter, resume, and 3 references to hrdirector@mwikwedong.com
or you can submit your application in an envelope directed to:

Human Resource Director
M’Wikwedong Indigenous Friendship Centre
1045 3rd Ave. West, Owen Sound, ON N4K 5W6 

Please be sure to note the title of the job vacancy

The M’Wikwedong IFC is currently accepting applications for the position of
Administrative Assistant for a short-term contract ending April 30, 2025.

M’Wikwedong IFC is an Indigenous not for profit organization. We are culturally based and community focused, and committed to driving positive change for the community. As a staff member of M’Wikwedong IFC you will have opportunity for professional growth, access to Elders and Traditional Knowledge Keepers, and a generous benefit package.

The Administrative Assistant provides administrative, clerical and reception support, as well as fulfill a wide range of office administration duties to ensure efficient day-to-day office operations as directed by the Executive Director.

Responsibilities:

Administrative and Clerical Support (75%):
• Prepares and formats a variety of word documents, spreadsheets and presentations as required;
• Responsible for maintaining membership records and management of membership renewals;
• Prepares Annual General Meetings materials and announcements;
• Assist the Executive Director with administrative tasks e.g. draft correspondence, filing, and responds to general email inquiries;
• Prepares and maintains processes for Administration manual;
• Files incoming mail and distributes deliveries;
• Prepares, logs and sends out outgoing mail, mass mailings and deliveries;
• Prints, photocopies, faxes and scans documents;
• Updates and maintains electronic databases and Outlook calendars;
• Consolidates and prepares monthly program calendars for print, website and social media
• Prepares and distributes meeting minutes;
• Schedules, coordinates and sets up internal/external meeting room logistics

Office Administration (20%):
• Coordinates office supply requests;
• Researches, obtains quotes, purchases and maintains workgroup promotional materials;
• Performs reception duties;
• Assists with maintenance of clean and professional work areas;

Other (5%):
• Maintains and upgrades professional skills;
• Assist with website updates;
• Promotes a healthy, safe work environment; and
• Performs other duties, related to the position, as assigned by the Executive Director or designate.


Qualifications (Knowledge, Skills and Abilities):

• Awareness of Indigenous culture;
• High school diploma/GED;
• 3 – 5 years’ of administrative experience;
• Post-secondary education in office administration or a related discipline desirable;
• Outstanding organizational skills (includes time, space and task management);
• Excellent communication skills (including listening, oral, written and telephone/email);
• High proficiency in Microsoft Office Suite (Word, Excel, Access, Outlook, etc.);
• Proficiency with office equipment (computer, fax, photocopier, scanner, etc.);
• Must display the following competencies: Adaptability; Interpersonal skills; Service Delivery; Proactive/Takes Initiative; Judgement; and Team Player; and
• Criminal Reference Clearance (CPIC) and Vulnerable Sector Clearance are requirements of the employment offer.

M’WIKWEDONG IFC is a highly flexible organization offering additional compensation including paid cultural days, 4 paid holidays beyond mandatory Employment Standards, and paid shutdown over the Christmas holiday week.

M’WIKWEDONG IFC is committed to providing a barrier-free work environment in concert with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. As such, M’Wikwedong IFC will make accommodations available to applicants with disabilities upon request during the recruitment process.

M’WIKWEDONG IFC strives to ensure that its employment practices are free from direct and indirect discrimination and is committed to upholding the human rights of those participating in the hiring process. In pursuit of this commitment, M’Wikwedong IFC will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation. This commitment extends to the hiring process and throughout the course of employment.

Since this position is engaged primarily in serving the interests of Indigenous people, M’WIKWEDONG IFC shall give preference to Indigenous people who possess the requisite skill sets and experience.